Top 10 Questions to Ask a Wedding Venue

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Questions to Ask a Wedding Venue

Hey, Honey, I have Found Our Venue!

When it comes time to find and book your perfect wedding venue, there are some important questions that you need to ask about the Wedding Venue.
In this blog, I have listed the top 10 important questions that you need to ask before you even book.

1 – Availability of the Wedding Venue.

One of the first questions you need to ask is if they are available on the date or dates you have selected for your wedding.  If they do, then you are good to proceed into the next lot of questions to make sure the venue is suitable for what you want.

2 – Can you have the Ceremony and Reception there?

If you are looking for a venue where you can have both your ceremony and reception in the same place.  One of the first things you need to know is if the location has both facilities available.

I say this as there are actually quite a few venues out there that do not have the space to do both.  And you don’t want to be wasting yours and their time with viewing etc. to only find out later that you can only have the reception there.

3 – How many guests can they accommodate?

You need to make sure that the venue will cater for the number of guests you will be having.  Especially if you are going to have both the ceremony and reception there.  You will need to know how many guests they can accommodate.

More than likely you will find that both the ceremony area and reception area will hold the same amount of people.  But it is always good to check just in case their ceremony area is small.

4 – How long can you have the wedding venue for?

Depending on your style of wedding you may only need the venue for a short period or you may need it for a long period of time.  You need to ask if the venue will be able to cater for the time you require for your wedding

5 – Facilities are available to you and your guests?

Depending on your plan, you may want to get changed at the venue, so you need to check if there is a bridal room for you and your bridal party to do this.  Or you may just want a bridal room where you and your bridal party to just refresh yourselves just before walking down the aisle.

If you have guests that need accommodation, check with the venue coordinator to see if they have on-site accommodation or where the nearest accommodation is for your guests.
Some venues may only have a bridal sweet available for you both for your wedding night.  But it is always good to check to see what is around for your guests.

When it comes to your guest’s needs, you need to make sure the venue has the required facilities that your guests will need. This can consist of things such as disabled parking, disabled toilets, baby change room.
You will most likely find that they will have these, but it is always good to know and confirm these things for yours and your guest’s peace of mind.

6 – Wet or Hot Weather back up plans.

Let’s face it, here in Melbourne you can get four seasons in one day.  But depending on where in Australia you are weather can be unpredictable, especially during Autumn and Spring.

If you are looking to have a ceremony and or reception outside. It is good to ask if there is a plan B option for wet or extremely hot weather.  This makes sure that you and your guests have a great day despite the weather conditions.

7 – The all-important question to ask – Price.

Now price could be put as the number 1 question to ask, but if the venue does not fit your needs for the items above, there is no point knowing the price.

However, if they do fit your needs so far then ask the price.  Depending on the venue you may find that the cost of the ceremony and the site of the reception will be separate, or it may come as a package deal.  It will also depend on the time of year.

Another thing you need to be careful with when it comes to price is the minimum spend.  If you are having a small wedding and your guest numbers are lower than the venue’s minimum amount required. You may find that the venue coordinator will be willing to allow you to have that smaller number of guests, but you will be required to pay the minimum spend.

For example, if a venue requires a minimum of 60 guests and you are only looking to have 40 you will still be required to pay for 60 guests, or they may have a set price you need to spend.  This is only good if you have the budget to pay for that.  If your budget does not allow for this you are going to need to find a place that will cater not just for your guest size but your budget as well.

8 – The food and beverages available

The next important thing you need to know is the food and beverage packages that are available.  You want to make sure that they serve the types of food and drink you would like.  For example, if you are looking at having a buffet-style you are not going to want to a venue that serves a la cart menu.

If there are specific types of food you are looking to have there, be sure to check their menu options to see if they provide that.  If you have guests that are gluten-free, vegan or other dietary requirements you will find that most venues will be able to accommodate for those.

Don’t forget to check if they have a kids menu as well, most venues will, but it is always good to check.  Better to be safe than sorry!

In regards to the beverages, some of the things you need to ask are:
Can you do a tab on the bar?
If so do they have a minimum spend for this and what is recommended for your guest’s size.
Along with what drink are included or can you specify what drinks are included in the tab.
Do they have an open bar option?
Will tea and coffee be available for your guests?
And if there is a certain drink that you particularly want are they able to get it in for you if they do not usually have it.

9 – What does the venue provide and the cost

If you are happy and want to book the venue for your wedding, the next thing you need to do is see what they provide for you.  You also need to check if there is an additional cost involved with using what they can provide.
You will find that you will have the basics supplied such as table linen, plates, cutlery and glasses.   But you need to find out if they provide any of the other items and décor that you are after.

Some may supply chair covers and sashes, but if you are wanting a certain colour you may have to hire that yourself, the same with Table clothes and runners if you are after a specific colour in that also.

But also check what you can get from the venue and if it suits what you are looking for before you go off and hire or buy what you need

Here is a list of some of the main things you need to find out about

  • Cake Table
  • Wishing well or gift table
  • Easels
  • Welcome board
  • Items for Table centrepieces
  • Somewhere for your guestbook to go for guests to sign

You will probably find that the venue coordinator will ask you if you want these, but just in case they do not be sure to ask.

10 – What kinds of décor and other items are allowed

Another thing you need to check with the venue coordinator is the type of décor allowed in the venue.

You may already have an idea of what kind of décor you would like to have at your ceremony and your reception.  Even though you can bring in décor to decorate the venue, you need to be careful as to what you are allowed to use.

All venues will allow things that are free-standing and things that do not need to be attached to their building structure.  But if you are looking to have things hanging from the ceiling and attached to walls.  You definitely need to run that past them first before hiring those kinds of décor items.

If you are looking to have indoor or outdoor fireworks, decals attached to the floor, doves or other animals.  Definalty check with the venue as well on this

Will a Wedding Venue offer On The Day Coordination.

When you are asking those important questions listed above, one question that you may want to ask is if the venue offers On The Day Coordination.  Some venues may have a Wedding Coordinator, but it does depend on how much they do.

If your venue only has a Venue Coordinator and you want on the day, then you need to contact a wedding planner that offers on the day.  I have written an article to help you better understand the difference between a venue coordinator and on the day coordinator.  To read more about this Click Here.

What if I don’t have time to look for a Venue?

If you are a couple that just doesn’t have the time to be looking through websites.  Visit or Phone countless venues to ask the right questions.  Then hiring a wedding planner may be an option for you.  A wedding planner will be able to do all the hard work for you and find you a wedding venue that suits what you are looking for.

Be sure to check out my packages page to see what wedding planning package best suits you.

I have the time, but just don’t know where to start looking.

For couples that have the time to look for a venue or are wanting to plan their wedding themselves.  There is an amazing website that you can go to called “Find My Perfect Venue“.
On here you can look through all the venues around Australia without having the headache of hundreds of Google Tabs open.

And to make things easier Find My Perfect Venue also have a very thorough Wedding Venue Checklist that you can download and take with you to venues so you can make sure you do not miss anything.  You can download it for free when you sign up for their newsletter.

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